Data Retention and Privacy Policies¶

Privacy Policy¶

Your privacy is important to us. It is Transformosa Private Limited's policy to respect your privacy regarding any information we may collect from you across our website, https://bimu.io, and other sites we own and operate.

We only ask for personal information when we truly need it to provide a service to you. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used.

We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we’ll protect within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

We don’t share any personally identifying information publicly or with third-parties, except when required to by law.

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and practices of these sites, and cannot accept responsibility or liability for their respective privacy policies.

You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services.

Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us.

This policy is effective as of 1 September 2019.

This is the Cookie Policy for bimU.io, accessible from https://bimu.io

What Are Cookies¶

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies¶

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies¶

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set¶

Account related cookies

If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.

Login related cookies

We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.

Site preferences cookies

In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third Party Cookies¶

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

Data Retention¶

Transformosa seeks to ensure that it retains only data necessary to effectively conduct its program activities and work in fulfilment of its mission. The need to retain data varies widely with the type of data and the purpose for which it was collected. Transformosa strives to ensure that data is only retained for the period necessary to fulfil the purpose for which it was collected and is fully deleted when no longer required. This policy sets forth Transformosa’s guidelines on data retention and is to be consistently applied throughout the organisation.

Scope¶

This policy covers all data collected by Transformosa and stored on Transformosa owned or leased systems and media, regardless of location. It applies to both data collected and held electronically (including photographs, video and audio recordings) and data that is collected and held as hard copy or paper files. The need to retain certain information may be mandated by federal or local law, federal regulations and legitimate business purposes, as well as the EU General Data Protection Regulation (GDPR).

Reasons for Data Retention¶

Transformosa retains only that data that is necessary to effectively conduct its program activities, fulfill its mission and comply with applicable laws and regulations. Reasons for data retention include:

Providing an ongoing service to the data subject (e.g. sending a newsletter, publication or ongoing program updates to an individual)
Compliance with applicable labour, tax and immigration laws.
Other regulatory requirements.
Security incident or other investigation.
Intellectual property preservation.
Litigation.

Data Duplication¶

Transformosa seeks to avoid duplication in data storage whenever possible, though there may be instances in which for programmatic or other business reasons it is necessary for data to be held in more than one place. This policy applies to all data in Transformosa’s possession, including duplicate copies of data.

Retention Requirements¶

Transformosa has set the following guidelines for retaining all personal data.

Website visitor data will be retained as long as necessary to provide the service requested/initiated through the Transformosa-ownd websites.
Contributor data will be retained for the year in which the individual has contributed and then for five years after the date of the last contribution. Financial information will not be retained longer than is necessary to process a single transaction.
Event participant data will be retained for the period of the event, including any follow up activities, such as the distribution of reports, plus a period of two years;
Personal data of subgrantees, subcontractors and vendors will be kept for the duration of the contract or agreement.
Consultant (both paid and pro bono) data will be held for the duration of the consulting contract plus ten years after the end of the consultancy.
Data associated with tax payments (including payroll, corporate and VAT) will be held for ten years.

Data Destruction¶

Data destruction ensures that Transformosa manages the data it controls and processes it in an efficient and responsible manner. When the retention period for the data as outlined above expires, Transformosa will actively destroy the data covered by this policy. If an individual believes that there exists a legitimate business reason why certain data should not be destroyed at the end of a retention period, he or she should identify this data to his/her supervisor and provide information as to why the data should not be destroyed. Any exceptions to this data retention policy must be approved by Transformosa’s data protection offer in consultation with legal counsel. In rare circumstances, a litigation hold may be issued by legal counsel prohibiting the destruction of certain documents. A litigation hold remains in effect until released by legal counsel and prohibits the destruction of data subject to the hold.

Data Deletion Request¶

If you need to delete data from the services Transformosa offers for any reason, then you can send a data deletion request for its removal. You need to prove that you have the data ownership or full permission on your account. Please log a ticket on our support centre for this request.

Data Residency¶

Data residency refers to the physical or geographic location of an organisation's data or information. Many organizations in both the public and private sectors have data residency requirements, driven by a variety of factors. Please refer to the link below for data residency specific FAQs.

https://support.bimu.io/portal/en/kb/faq/data-residency

At Transformosa, we also offer a number of hosting solutions, such as private cloud deployment, to comply with the regulations. Please reach out to us for more information.

Data Protection¶

Please refer to the link below for data protection specific FAQs.

https://support.bimu.io/portal/en/kb/faq/data-protection

More Information¶

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through one of our preferred contact methods:

Email: support@bimu.io